Moving Procedures

Move In/Out Procedures

Prior to its taking place, your move-in (or move-out, if applicable) must be coordinated with the Management Office in order to ensure a smooth, efficient relocation. Many of the items you need to complete before moving are listed below:

  1. Provide the Post Office with change of address information.
  2. Notify the telephone company to arrange for installation of new telephones and equipment.
  3. Provide the Management Office with a Certificates of Insurance for the moving company, evidencing the moving company's Workers' Compensation Insurance, Public Liability Insurance, with limits of $2,000,000 per occurrence, and Property Damage Insurance with limits of $1,000,000 per occurrence.

The Certificates should list additional insured:

All policies, with the exception of Worker's Compensation Insurance, shall include:

GCC 28 Owner, LLC, GCC 28 Mezz,LLC, Greensboro Center, LLC, GCC 28 Holdings, LLC, GCC 28 lnvestors Subsidiary, LLC, Greensboro Original Partners Limited Partnership, GCC 28 Investors, LLC, Greensboro Center Inc., Greensboro Center Subtier Limited Partnership, Greensboro Drive Acquisition Company, LLC, AREP SOF II Greensboro IMF LLC, AREP SOF II Greensboro Investor LLC, GCC 28 MFM, LLC, GCC 28 CIFM, LLC, AREP Strategic Office Fund II LP, Westbrook Real Estate Fund X, L.P., Westbrook Real Estate Co-Investment Partnership X, L.P., AREP Strategic Office Fund II GP LLC, Westbrook Realty Management X, L.P., BREF V Series B LLC, American Real Estate Partners Management LLC and Citibank, N.A. as additional insured and, if applicable, a copy of the additional insured endorsement shall be attached to the certificate of insurance.

All such insurance shall, to the extent permitted by law, include a waiver of subrogation in favor of:

GCC 28 Owner, LLC, GCC 28 Mezz,LLC, Greensboro Center, LLC, GCC 28 Holdings, LLC, GCC 28 lnvestors Subsidiary, LLC, Greensboro Original Partners Limited Partnership, GCC 28 Investors, LLC, Greensboro Center Inc., Greensboro Center Subtier Limited Partnership, Greensboro Drive Acquisition Company, LLC, AREP SOF II Greensboro IMF LLC, AREP SOF II Greensboro Investor LLC, GCC 28 MFM, LLC, GCC 28 CIFM, LLC, AREP Strategic Office Fund II LP, Westbrook Real Estate Fund X, L.P., Westbrook Real Estate Co-Investment Partnership X, L.P., AREP Strategic Office Fund II GP LLC, Westbrook Realty Management X, L.P., BREF V Series B LLC, American Real Estate Partners Management LLC and Citibank, N.A. as additional insured and, if applicable, a copy of the additional insured endorsement shall be attached to the certificate of insurance.

Certificate holder address information shall read: American Real Estate Partners Management LLC, 2350 Corporate Park Drive, Suite 110, Herndon, VA 20171

Copy to GCC 28 Owner, LLC c/o American Real Estate Partners Management LLC 8405 Greensboro Drive, Suite 1050 McLean, Virginia 22102 Attn: Angela Macuci Property Manager
Email to: hgdservicedesk@americanrepartners.com

  1. Completion and return of the tenant information sheet entitled "Highline at Greensboro District Move-In".

Move In Form

Prior to moving out, please complete the form "Highline at Greensboro District Move Out". To facilitate your move, please follow these procedures:

  1. Contact the Management Office at least two (2) weeks prior to the move to discuss your arrangements.
  2. Contact the telephone company to discontinue telephone service.
  3. Inform the Post Office of your change of address.
  4. Turn in your Tenant Handbook to the Management Office.
  5. Turn in your keys and your Datawatch Systems security cards to the Management Office.

Sample Move-In and Move-Out forms are included below, along with detailed moving procedures for you to follow on the next page.

Please click here for a Move In Form
Please click here for a Move Out Form

Procedures

  1. It is imperative that you notify the Management Office in writing and receive approval at least 48-hours in advance of your intended move. Any attempted moves without prior Management Office approval will be stopped
  2. Weekday moves require use of the freight elevator on a first-come, first-served basis. The freight elevator cannot be reserved or used exclusively during weekdays. Only small moves (requiring less than one hour) are permitted during weekdays. Moves must not continue into peak elevator use time (7:00 a.m. - 9:30 a.m.; 11:30 a.m. - 1:30 p.m. and 4:30 p.m. - 6:00 p.m.).
  3. Larger moves (requiring more than one hour) must be scheduled after 6:00 p.m. weekdays or on weekends. A building Engineer must be present during and after hour moves. This will be billed to the tenant at a move of $45.00 per hour and is subject to change.
  4. Two moves cannot occur simultaneously.

Clean-up

Moving or delivery companies and Tenants will be responsible for leaving Highline at Greensboro District and premises clean by removing all cartons and other trash generated in the move. If you wish to schedule a bulk trash pick-up, arrangements can be made through the Management Office at 703-226-2750. Your account will be charged for this service. We will need 24-48 hours to arrange this service.

Property Damage

Any and all damage to the Building, elevator areas and/or grounds which the Tenant, moving company or its employees or agents cause will be the responsibility of the Tenant. Required repairs will be accomplished by the Landlord and billed to the responsible Tenant. The following sections contain specific information of which your moving company should be aware. A copy of this information should be given to those moving companies bidding on your move.

Instructions to Movers

General
The mover shall perform all services required to move furniture, merchandise, office machines, records and supplies. The freight elevator is available on a first-come, first-served basis, Monday through Friday before 8:00 a.m. and after 6:00 p.m. Each employee of the mover must be bonded and uniformly attired in the same type and color uniform plainly lettered with the moving company's name. These requirements are necessary in order to maintain the security of the Building and to provide easy identification by Management Office personnel.

Inspection of Premises
The mover is responsible for inspecting the Tenant's space prior to the move so that they may furnish such equipment and labor necessary to provide for an orderly, timely and efficient move. They should be acquainted with all the available information regarding difficulties that may be encountered and the conditions, including safety precautions, under which the work must be accomplished. We ask that you contact the Management Office at 703-226-2750 if the Moving Company has any questions.

Supervision, Labor, Materials and Equipment
The mover must furnish all supervision, labor, materials, supplies, and equipment necessary to perform all the services needed. Such equipment shall include, but not be limited to, dollies, trucks, pads and masonite for the flooring. All material-handling vehicles used in the interior of the Building must have rubber-tired wheels and must be maintained free from grease and dirt.

Crating, Padding and Packing Material
The mover should take every precaution by means of crating and padding to safeguard your property from damage. All padding and packing materials are to be removed by the mover.

Floor and Wall Protection
The mover should at all times protect and preserve the Building from damage. All reasonable requests to enclose or specially protect such property must be complied with. This includes furnishing, installing and removing floor, carpet, and wall and glass protective materials wherever necessary to protect the Building from damage.

Permits, Franchises, Licenses, or Other Lawful Authority
The mover, at his own expense, must obtain and maintain any necessary permits, franchises, licenses, or other lawful authority required for affecting the movement, handling, and other services to be performed. Before the move is made, the mover may be required to produce evidence of such authorities to the Management Office.

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